Project Success 2014 Manual



High School Orientation Day 1:

June 26, Room 447, TMEC 260 Longwood Ave

8:30 am - 9:00 am
Light Breakfast
9 am - 10 am
Expectations: Attitude, Lab Notebook, Wiki Assignments, Lab Gear
Dr. Sheila Nutt
Director, Educational Outreach
Office for Diversity Inclusion and Community Partnership

Dr. Melissa Wu
Project Success Coordinator
Office for Diversity Inclusion and Community Partnership
10 am - 11 am
Community Safety
Sgt. Kevin Bryant
Harvard University Police
Security Services Coordinator
Diversity/Community Liaison
781-706-2823
HUPD: 617-495-1212
11 am - 12 pm
Financial Advice for Preparing for College
Ellen Ronayne
Senior Education Advisor and Outreach Coordinator
American Student Assistance
12 pm
Lunch with PRADA mentors
1 pm - 2:00 pm
Housekeeping: Timesheets, Photo Release, Photos
2:00 pm - 2:30 pm
Computer Skills Demonstration
2:30 pm - 5 pm
Wet Lab Practice



High School Orientation Day 2:

June 27, Room 446, TMEC 260 Longwood Ave

8:30 am - 9:00 am
Light Breakfast
9 am - 11 am
Online Safety Training: Countway, L2-025
Dr. Melissa Wu
Project Success Coordinator
Office for Diversity Inclusion and Community Partnership
11 am - 12 pm
How to Write a Paper
Journal of Emerging Investigators
Dr. Rebeccah Lijek
Mark Springel
12 pm - 1 pm
Lunch with PRADA mentors
1 pm - 4 pm
Mind-Body Workshop
Dr. Noshene Ranjbar
4 pm - 5 pm
Meet and Greet Project Success



Expectations for Project Success


As part of being in the Project Success Program, we have set the following expectations:
  1. Attend all Friday Seminars
  2. Hand in time sheets every Friday
  3. Upload weekly assignments on your wiki page
  4. Keep a lab notebook; update it daily.
  5. Write a research abstract and manuscript
  6. Prepare an oral presentation
  7. Submit and abstract to the New England Science Symposium (College only).

As Project Success interns, you represent not only yourself but also the Project Success program. We expect you to:

Show good work ethic
Come to work prepared to begin at 9 am - this means get to work a little before 9 am. If you find yourself without things to do, ask for a paper to read or ask a colleague if you can watch what they are doing. You can work on your weekly assignments also. Do not spend time on Facebook, playing games, or anything that is not related to your research. Show up to our workshops on time. If you don’t know where the location is, either leave early to make sure you can find the workshop, or, go find the location the day before so that you know how to get there. Google the location, use the map on our website, or ask someone!

Be pleasant to work with
Smile, introduce yourself to the people that you work near, and say hi when you see them. Come with the attitude that you are ready to learn from your mentors and peers. Remember that they are sharing their time with you, so you should appreciate the time that they are giving you. If you are asked to do something, do it. If you don’t understand something, then ask. If you make a mistake, don’t stress about it but make sure to tell your lab mentor. Learning is about making mistakes, but you can’t learn from them unless you tell someone.

Be aware of lab culture
Don’t spread your things around space that is not yours. Make sure to ask before taking anything - pipettes, tools, equipment, reagents. If it is not yours, then you should ask if you can use it. Lab people can be prickly about their things! Try to stay clean - don’t touch things without gloves, and if you have to sneeze, do it away from the lab area.

Dress Appropriately
Regardless of how your labmates dress, we expect you to dress according to Project Success standards. This means:
If you are in a wet lab:
  • Close-toed shoes
  • Pants or Long Skirts (to the ankles) - no shorts!
  • Shirt that does not expose too much skin
  • Lab coat, goggles, and gloves when you are working at the bench. ALWAYS!
If you are in dry lab (computer lab)
  • Dress neatly. Try to wear clothes that do not expose too much skin, no short shorts or skirts.

An interesting article on workplace dressing: The Manager in Red Sneakers





Filling out Timesheets


Each week, you will need to fill out your timesheet and have it signed by your mentor.
Timesheets (click to download) are due each FRIDAY at 1 pm, to Dr. Sheila at our seminar series. Make sure to make a copy to keep for yourself.

Please make sure to put in your Friday hours on the timesheet even though you have not yet worked on that Friday.
A sample timesheet is below. Please note that it includes:
  1. Name
  2. Week ending date (Saturday). Include the year although it is not in the example.
  3. Your hours.
  4. Your signature
  5. Your lab mentor's signature.
  6. In a big circle, the number of total hours that you worked that week.
Timesheet example.png


Figure 1: Example of a filled out Time sheet for Project Success.Red circle shows sum of hours, circled, in large print. Orange arrow shows 'Week Ending' date. Green arrow shows manager signature.









Viewing your Paystub
You should be receiving notifications of your pay stubs at your Harvard email. To access your email, you can go to email.med.harvard.edu and sign in with your ecommons username and password, or your Harvard email address and password. The email should have a subject along the lines of “current paystub is now ready to view online.” It will direct you to a webpage . To get to see your paystub, do the following on the webpage:
1. Click on PeopleSoft Login. The link for this is in the navigation bar at the top.
2. Login with your HUID or ecommons.
3. Under "Benefits Enrollment", click "View Paycheck." You should see a list of paychecks. You should check with your own bank account (if you signed up for direct deposit) to make sure your pay is going through correctly.



How to Use the Wiki


What is a wiki?

A little primer on getting started:
1. Request access to join.
2. Once you have your account, sign in. Go to: http://projectsuccess.harvardmedk12.wikispaces.net/home
3. After reading the homepage, find your personal page. Click your name to get to it.
4. Once on your page, click the edit button to make changes.
5. Fill in the ‘bio’ area. You can put whatever you want here - a picture, a video, a text description. This is your page so it is up to you! Be aware that this is a PUBLIC page, so your labmates, teachers, parents, anyone can see it.
6. Try adding a discussion group on the bottom of your page. Go to the “add widget” button.
7. In the ‘wikispaces’ section, there is an add “Discussion Area” button. Click it. Change number of comments to 100. Click “embed discussion area.” You’ll see a blue box on your page.
8. Move the blue box to the bottom of the page. Click ‘Save’ to save it.
9. Now, go to another person’s page, and see if you can post in their discussion area! To do so, go to the top of the page, to the button *next* to the 'edit'' button (the one that looks like a speech bubble). Click that button to make a new post in their discussion area. If you can’t find anyone with a discussion area on their page, go to the Program Coordinator’s page, Melissa Wu.


Writing a Research Paper


This year, you are required to write a paper describing your research. For those of you in high school, you may be eligible to submit your paper to the Journal of Emerging Investigators. For the college students, try looking at your university and see if they have an undergraduate journal that you can submit to. You can also look here:Council on Undergraduate Research to find other journals that you can submit to.

In all cases (high school and college interns), you must ask your supervisor if it is ok for you to publish your research. If your research is part of a larger project, then your work may be published alongside the rest of the project. In that case, you may not publish your findings first. It other cases, the overall scope of research in the lab is somewhat secret, so if you publish you are giving up secret results! So please ask your supervisor if you can publish your research. In any case, everyone will be turning in a paper to Project Success regardless of whether it is published elsewhere.

For how to write the different parts of a paper, go here: JEI How to Write
Or, abbreviated slideshow

And a longer slideshow


For Project Success, your paper should follow JEI’s guidelines unless you are planning on submitting your work elsewhere. In that case, please let Melissa know early on.

Each week, your assignments will include a section of your paper that is due.

Tips on Effective Powerpoint Presentations

Please note your presentation will be 10 minutes, plus 5 minutes of questions.
If you need help with structure, use this powerpoint as a guideline:

Your presentation will be evaluated according to the following rubric:
Criteria
Advanced
Proficient
Needs Improvement
Not Acceptable
Organization
Information presented in logical, interesting sequence and is easy to follow
Information in logical sequence
Difficult to follow because presentation jumped around
No logical sequence
Explanation of subject material
Overall purpose of the research is clear, engaging; hypothesis is clear

Science jargon explained well.


Simplified
appropriately for student audience.

Clear understanding of material demonstrated.
Overall purpose of research is clear, hypothesis is clear


Science is understandable


Uses some jargon appropriately, but doesn’t’ explain

Demonstrates understanding of material
Overall purpose of research is not stated, hypothesis is stated


Science is mostly understandable


Uses a lot of jargon or skips over concepts


Understands material, but doesn’t explain well
Overall purpose of research not stated, hypothesis not clearly stated

Science is difficult to understand, research appears disconnected with PI’s research goals

Uses a lot of jargon, or too vague, not well explained

Doesn’t demonstrate knowledge of material
Presentation Skills
Maintains good eye contact with audience, doesn’t look as if reading off slides

Makes good use of pointer

Posture is good, uses gestures effectively


Speaks well – doesn’t use many filler words (um, like), speaks clearly, has excellent intonation (voice changes to emphasize points or convey excitement)
Reads off slides a little, or looks at screen but mostly good eye contact

Makes good use of pointer

Posture is good, some use of gestures

Speaks clearly and is easy to understand what they are saying, good intonation
Spends half of time facing screen or laptop


Makes ok use of pointer

Fiddles with hands, hair, etc


Occasionally mumbles, speaks too softly, uses filler words, little intonation
Spends most of time facing screen or laptop


Does not use pointer or uses poorly

Slouches, fiddles


Speaks too softly, mumbles, uses filler words, no intonation
Powerpoint skills
Uses slides well

Animations where appropriate to direct audience attention

Concise use of bulleted text or short phrases

Illustrations were clear and useful, useful labels, appropriate resolution


Slides have overall pleasing look (not too colorful, text easy to read)
Uses slides well

Animations appropriate or not used

Good use of bulleted text


Illustrations were appropriate with good labels, appropriate resolution


Slides are uncluttered
Some improvement

Too many animations, or inappropriate types

Large blocks of detailed text


Excess images, or images contained parts that weren’t explained, resolution issues with some images


Slides are cluttered or hard to read
Slides are poorly done

Too many animations, inappropriate types

Excessive use of paragraph style

Poor resolution images, no labeling


Slides are cluttered and hard to read
For help on powerpoint skills, check out these slideshares:




Getting your ID

Here are directions for how you can get your ID. There are four steps:

1. Set up your eCommons/Harvard email account
2. Get your Harvard ID Pin number
3. Do the EHS safety training
4. Go to the office with the ID paper.

You may need the following information:

Harvard ID aka HUID

eCommons usernam
Institutional Email Address

Set up eCommons

  1. Go to http://ecommons.med.harvard.edu/
  2. Enter “New User Registration
  3. Follow the prompts
  4. Please be sure to have the safe code sent to an active email address (your gmail address, etc). since you will need to enter the code at that time in order to complete the process
  5. Check your email address for your safe code.
  6. Log in to eCommons (http://ecommons.med.harvard.edu) using the password you set up and your user ID that you were given (it should match the one that I have given you above).
  7. If you don’t see anything when you log-in, refresh the page. You should see a link on the right that says ‘email.'
  8. Login to your email using your eCommons name and password


Get your Harvard ID Pin number

  1. IN A NEW BROWSER TAB: Go to this website: http://www.pin.harvard.edu/
  2. Click “Request a New Pin”
  3. Enter in your Harvard University ID and other information
  4. Have your PIN set to your institutional email address
  5. Go to your eCommons email and check for your PIN. If there are directions for you to set up a new PIN, do that.

Do your EHS Safety Training
  1. Go to the EHS safety training site http://ehs.harvard.edu/training
  2. Click on the ENTER TMS button (it is a gray button with a green person on it)
  3. Sign in with your Harvard ID and PIN
  4. Click on the two training modules and do them.
  5. Print out a certificate that shows you completed the modules. To do that, when you pass the module it will make the date a hyperlink. Click on that, and you should see a certificate. Print it out. If you have problems finding it, let Dr. Wu know.

Get your ID.

  1. Make sure you have the Harvard ID application and the certificates of your EHS training. Fill out the Harvard ID application with your ID number and information.
  2. Go to the HSPH ID office at 677 Huntington Ave. (Next to Countway, the building I pointed to as we were leaving Countway the first time).
  3. Tell the guard that you are going to the ID office. He will point you to where it is; it is straight ahead from the guard if you enter from inside campus.
  4. Show the forms to the guard.
  5. You should now have the ID.


College Orientation: June 10, Room 309, TMEC


8:30 am - 9 am
Light Breakfast
9 am - 10 am
Welcome Back
Dr. Sheila Nutt
Director, Educational Outreach
ODCP
10 - 11 am
Expectations: Attitude, Lab Notebook, Wiki Assignments, Lab Gear
Dr. Melissa Wu
Project Success Coordinator
ODCP
11 - 12 pm
How to Write a Paper
Dr. Melissa Wu
12 - 1 pm
Lunch (provided) and meet with PRADA mentors
1 - 2 pm
Keynote: Dr. Frances Lopez
Boston Children's Hospital
2 - 4 pm
Online Safety Training
EHS Training
CITI training
4 - 5 pm
Housekeeping: Timesheets, IDs, Evaluation, Photo release
Evaluations